VENUE HIRE & PRIVATE EVENTS
We have a variety of spaces for intimate gatherings as small as 10, to large celebrations of up to 300.
Whether it is just cocktails and canapés, a private dinner party or even a product launch, we aim to tailor a unique and memorable experience for you. We’re right in the centre of Oxford, above the Covered Market and moments from Oxford Town Hall
the roof terrace
MAIN TERRACE
The main terrace can accommodate up to 100 people (mixed seated/standing). A large area has retractable covers and heating in winter . Exclusive hire is available for 3 hours.
On Fridays bookings from 22:30 onwards may be considered.
Exclusive hire is NOT offered on Saturdays.
Sunday to Tuesday Hire Fee: £1,500
Minimum Spend: £2,000
Wednesday to Friday please enquire
Capacity: up to 100 guests
END TERRACE
With new weatherproof cover The End Terrace can accommodate up to 50 people (mixed seating and standing).
Exclusive hire is available for 3 hours.
Hire Fee Sunday to Thursday: £500.
Minimum Spend: £1000
Friday & Saturday please enquire.
Capacity: up to 50 guests
LEVEL three: COCKtail lounge
THE GALLERY
The Gallery an exclusive third-floor haven within the lounge, where refined cocktails meet a small dedicated space to dance, accommodating up to 40 seated guests.
Hire Fee: £300 Sunday to Thursday
Hire Fee: £400 Friday & Saturday
Minimum Spend: £700
Capacity: up to 50 guests
Perched on the third floor, the Varsity Cocktail Lounge offers an upscale, luxurious setting for up to 150 guests and is exclusively available when reserving the Main Terrace or the entire venue—perfect for hosting unforgettable, elevated events.
Hire Fee: £500 Sunday to Thursday
Minimum Spend: £1,500
Capacity: up to 150 guests
THE COCKTAIL LOUNGe
THE LIBRARY
New for 2026. An exclusive setting with stunning elevated views of Oxford’s spires. The Library will offer an exclusive setting for private dining, executive conferences, and intimate gatherings—designed for refined experiences in an elegant, secluded atmosphere.
Daytime Minimum Spend: £300
Evening Minimum Spend: £500
Capacity 10-15 guests
LEVEL TWo
LEVEL TWO BAr
Host an unforgettable celebration on our exclusive Level 2 private floor, complete with a DJ and fully stocked bar—perfect for landmark occasions, accommodating up to 40 seated or 90 standing guests.
Hire Fee: £500 Sunday to Thursday
Hire Fee: £600 Friday & Saturday
Minimum Spend: £1,000
Capacity: up to 90 guests
FIRST FLOOr
FIRST FLOOR: the club
The Club Floor offers an impressive 250-guest capacity, making it ideal for large-scale celebrations or elegant private balls. Full venue hire is also available, granting exclusive access to all floors.
Hire Fee: £600 Sunday to Thursday
Hire Fee: £750 Friday & Saturday
Minimum Spend: £1,500
Capacity: 100 - 250
Meetings & Conferences
The Varsity Club is a vibrant all-day, city-centre venue offering a range of versatile spaces for private hire. From intimate meetings of 15 in our Library to larger conferences of up to 45 guests in our Level 2 space, we cater to events of all sizes. Up-to-date AV equipment and a dedicated, experienced team ensure every event runs seamlessly.
Set in the heart of the city, TVC provides an inspiring backdrop for business occasions. Our Library and Level Two spaces blend style, character, and natural light, making them ideal for high-level meetings, team-building sessions, product launches, and creative workshops.
Conference starts from £150 per day with the use of projector.
Bookings Terms & Conditions
Hire fees and Minimum Spend
Payment of the deposit or hire fee confirms the venue hire booking
Payment of the hire fee balance and any outstanding prepayments have to be made no later than 2 weeks before the event date
For any bookings made within 2 weeks of the event date the hire fees and prepayments need to be paid in full at the time of booking.
All food and drink pre orders and orders on the day contribute towards the agreed minimum spend.
Please note: A service charge applies in addition to the minimum spend agreement.
Any outstanding minimum spend that has not been reached by the end of the event will be payable within 7 days of the event taking place.
Decorations and external contractors
We welcome external decorations to be brought into the venue to dress the space to your liking upon prior approval and agreement with the bookings coordinator.
Exceptions for this are confetti and confetti balloons which we do not allow.
Any items (including any transport and set up materials) need to be removed from the venue after your booking has ended or in some pre-arranged cases no later than 12pm the following day.
Terms of cancellation for private hire
Cancellation of a private hire booking is to be made directly with the venue via phone or email contact. The cancellation becomes effective upon confirmation via email from the Bookings Coordinator.
Refunds
A refund of the hire fee and any additional pre payments are subject to the following terms. It is at the discretion of the venue to vary these terms - for example if the event can be rescheduled for an alternative date.
cancellation more than 2 months in advance - 100% refund
cancellation more than 1 month in advance - 50% refund
cancellation more than 2 weeks in advance - 25% refund
cancellation less than 2 weeks in advance - no refund